Job Description

Overview Job Description - HR Consultant - Total Rewards (OPE000014). Primary Location United States-California-San Jose Other Locations Role Summary Under general direction of the PowerCo HR Manager, the Senior Expert Total Rewards will be responsible for the day-to-day activities of the Company’s health, welfare and retirement savings programs including the coordination of external vendors, application of internal benefit programs and processes, communications with employees and retirees, and ongoing plan administration. In the context of payroll responsibilities, the role will oversee the Payroll shared services CARIAD and manages the separate payroll processes for each employee type, local and international assignees as well as coordination with the payroll provider ADP. Role Responsibilities Main responsibility – 75% of time spent Manage the biweekly and monthly (international) payroll PowerCo US. These encompass two separate HRIS and payroll systems and multiple pay groups. Collaborate with the global assignments teams and vendors to ensure proper payroll and taxation processing for international assignees. Ensure the accurate payment, reporting, filing, and reconciliation of all multi-state employer and employee related payroll taxes and compliance with applicable country specific tax laws. Review payroll GL reconciliations to ensure proper recording of payroll transactions in finance. Assist in the development and the implementation proper internal controls, including the client responsibilities section of ADP’s SSAE 16 reports, to ensure adequate coverage and risk mitigation. Responsible for the processing of all Savings Plan (401(k)) funding wires and investigating and resolving discrepancies. Responsible for retirement process including resolution of questions and issues with defined benefit pension plan administrator and retiree medical vendors. Managing funding and cash payments to health and welfare vendors, with particular focus on the tracking and monitoring of the company's self-funded plans, working closely with Finance. Coordinating the annual enrollment processes, utilizing internal and external resources. Ensuring all plan filings and audits are performed to maintain plan qualification and governmental compliance of including but not limited to Employee Retirement Income Security Act (ERISA), DOL, and Internal Revenue Code. Coordinating with third-party vendors and consultants to ensure quality and efficiency of delivery of our benefit programs. Serve as the primary point of contact for employee questions and issues are tracked and resolved timely with exceptional customer service, redirect all questions when needed to CARIAD or/and suppliers. Be the employee first point of contact for payroll and benefits. Serve as the primary point of contact for payroll and benefits audits, resolution for any audit findings, benefits internal stakeholders, benefits vendors and consultants on matters such as plan design, contracts, and benefits audits. Additional responsibilities – 15% of time Facilitate the cross training of Payroll in the HR department to promote growth, learning, and adequate coverage for absences as well as assist non-Payroll HR staff and non-HR end-users with training for payroll and time reporting functions, as needed. Manage payroll vendor contracts and invoice payments. Lead review, evaluation and implementation of all payroll and timekeeping vendor relationships. Collecting data to monitor benefits participation, utilization rates and trends on a regular basis. Identify problem areas in service delivery processes, troubleshoot issues and recommend solutions. Coordinating the design, development and review of employee and retiree communications and marketing materials regarding health benefits, including development of benefits training, summary plan descriptions and plan documents, to assist geographically dispersed employee workforce and their dependents' understanding and value of benefits programs/services. Manage the preparation and processing of annual benefits enrollments, salary planning, etc. Support the HR department in any other activities regarding recruiting and onboarding of new employees and FSEs. Support the HR department in any other activities when required due to vacation of absence of team members. Additional responsibilities – 10% of time Identifying and implementing opportunities to improve the benefits experience for employees. Evaluate PowerCo US payroll processes against best-in-class practices; ensure that performance metrics are in place to continually evaluate results against expectations. Assisting in the implementation of new benefit programs, as required. Staying current on emerging and new legislation to provide recommendations to Benefits Manager on potential changes necessary for compliance. Qualifications Years of Experience: 7-10 years of Payroll and Benefits Administration/Management experience including experience managing multi-state payroll, with increasing responsibility and complexity. Education – Required: Bachelor’s degree in business, Human Resources, Psychology or similar degree preferred Skills: Analytical and conceptual thinking – using logic and reason, creative and strategic Communication skills - interpersonal, presentation and written Computer savvy - skilled in the use of software Integration - joining people, processes or systems Conceptual thinking skills Influencing and negotiation skills Problem solving Specialized Skills - Required: Knowledge of federal and state wage and hour laws (FLSA, etc.). Experience in international/global assignment payroll General Ledger experience and a solid understanding of accounting concepts Strong Excel skills for auditing and validating large files and spreadsheets Demonstrated ability to author and implement internal control processes Demonstrated experience processing and supervising a payroll function, analytical thinking skills and issue resolution skills with the ability to identify, investigate and resolve anomalies Proven experience managing third-party vendor relationships with respect to employee payroll and shared service company supplier. Must have a deep knowledge of the day-to-day management of self-funded benefit plan cash flow and funding. Must have knowledge of health and welfare regulatory environment, including ERISA, HIPAA and PPACA. Proven experience managing third-party vendor relationships with respect to employee benefits. Strong sound judgment, decision-making and problem-solving skills Exhibit excellent time management, scheduling, and organizational skills Ability to work in a fast-paced and demanding environment with willingness to put in extra time to meet corporate and departmental goals Ability to interact with all levels of management. Demonstrated strong interpersonal skills, excellent written and verbal communication skills Demonstrated experience with process improvement and optimization. Work Flexibility Role is required onsite 80% and hybrid 20% (within the Bay Area). Travel initially not required. Compensation Salary range is dependent on factors such as geographical differentials, industry-based experience, skills, training, credentials, and other qualifications. In the state of California, the salary range is $98,000.00 to $158,400.00 Volkswagen Group of America is an Equal Opportunity Employer. We welcome and encourage applicants from all backgrounds, and do not discriminate based on race, sex, age, disability, sexual orientation, national origin, religion, color, gender identity/expression, marital status, veteran status, or any other characteristics protected by applicable laws. #J-18808-Ljbffr Volkswagen Group of America

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