Travel Coordinator Job at Game Creek Video, Hudson, NH

MXZ6bzdXSGcrZ2E1SmVjQjlwRmNuK01ualE9PQ==
  • Game Creek Video
  • Hudson, NH

Job Description

POSITION OVERVIEW:

The Travel Coordinator is responsible for coordinating all aspects of travel arrangements for Game Creek Video employees to ensure a smooth and efficient travel experience. He/she will reconcile and resolve travel issues and communicate resolutions to appropriate parties.

5 KEY RESULTS THAT DEFINE SUCCESS IN THIS JOB:

  • Comprehensive travel support provided to staff in a timely manner
  • Proactive management of all travel expenses to meet annual company targets
  • Coordination of Concur travel approval process
  • Enforcement of Travel & Expense Policy to promote employees’ well-being and cost savings
  • Communication leader regarding policy changes, travel initiative updates, & vendor agreements

JOB RESPONSIBILITIES:

  • Coordination of the company’s travel needs to ensure successful shows; book cost effective travel arrangements for Game Creek Video staff and freelancers
  • Assist Engineering Schedule Manager and Driver Schedule Manager in making financially- responsible choices regarding travel and flight options considering staffing pool; perform cost analysis and make cost-effective recommendations within the constraints of the Travel & Expense Policy
  • Work closely with Account Managers to ensure travel arrangements meet the schedule and financial requirements of each show and/or client; create estimates for billable items as needed
  • Proactively identify and communicate one-off or unique situations (round trips, one-way car rentals, etc.) and provide cost and/or staffing pool detail to the appropriate party; work to obtain final resolution and communicate to all parties
  • Post pertinent travel information to the Schedule Information System; travel information includes but is not limited to: flights, hotels, rental car or ground transportation arrangements, and employee itineraries
  • Communicate with travel management company; work with agents to ensure day-to-day issues and processing requests are successfully resolved
  • Assist with all travel arrangements for prospective employees during the recruitment process
  • Participate in new hire orientation meetings
  • Participate in the annual review process of the Travel & Expense Policy and communicate opportunities for improvement to Travel Manager
  • Perform ad-hoc requests and special projects as assigned

JOB REQUIREMENTS:

  • Excellent verbal and written communication skills for interacting with employees and vendors
  • Ability to use active listening and problem-solving in making decisions that meet the best interest of the company and its staffing resources
  • Strong ability to manage multiple tasks, prioritize effectively, and pay attention to detail with a high degree of accuracy under fluctuating workloads
  • Familiarity with travel booking systems, travel regulations, and common travel destinations
  • A focus on providing excellent service and support to employee travelers
  • Ability to provide travel support outside of normal business hours as needed

MINIMUM QUALIFICATIONS:

  • 2+ years of previous travel coordination experience or travel agency work required
  • BA/BS or Associate’s Degree in a related field (Hospitality, Tourism, Business Administration) preferred
  • Proficient computer skills
  • Knowledge of Sabre software system preferred
  • Concur Travel and Expense experience preferred

** Unable to offer relocation assistance. No agency reach-outs, please. **

Game Creek Video is an Equal Employment Opportunity Employer

Job Tags

Freelance, Agency work, Relocation package,

Similar Jobs

SynergisticIT

Entry Level Java React Developer (Remote) Job at SynergisticIT

 ...about coding or technology and ready to make your mark in tech? For more than 14 years, SynergisticIT has been helping aspiring developers like you excel in the tech industry. We focus on equipping you with the skills and experience needed to not only secure a job but... 

First Care Medical

Data Analyst Job at First Care Medical

 ...Position: Data Analyst Company Overview: First Care Medical is a leading healthcare provider that offers comprehensive medical...  ...Analyst at First Care Medical, you will be responsible for collecting, organizing, and analyzing large sets of healthcare data to... 

New York Institute of Technology

Driver, Delta Care-a-Van Job at New York Institute of Technology

 ...reinvent the future.For more information, visit nyit.edu.ResponsibilitiesBased at our Jonesboro, Arkansas campus, the Driver, Delta Care-a-van will:Drive the mobile vehicle to the screening site where healthcare services are being offered.Ensure that the vehicle... 

UPMC - Pittsburgh Medical Center

Neonatal Nurse Practitioner or Neonatal Physician Assistant - Magee-Womens Hospital Job at UPMC - Pittsburgh Medical Center

 ...Job Description Join Our Advanced Practice Provider Neonatal Care Team at UPMC Magee-Womens Hospital!\n University of Pittsburgh Physicians are seeking a Full-Time Neonatal Nurse Practitioner or Neonatal Physician Assistant to join ourPediatric Neonatology team... 

The Stereo Shop

Audio Visual Installer Job at The Stereo Shop

 ...Job Description Job Description Install and configure 2-channel audio systems , surround sound theaters , and whole-home AV solutions Build and maintain robust home networks , including routers, switches, wireless access points, and connected devices Program...