Job Description

Job Description

Job Description

We are seeking a highly organized and detail-oriented Project & Onboarding Coordinator to support both project administration and employee onboarding initiatives within our Property Management business. This individual will play a critical role in managing administrative aspects of client and internal projects, while also coordinating the onboarding process for new and transition hires across Retail, Office, and Industrial Property Management.

The ideal candidate will be able to balance multiple responsibilities, including project tracking, client communication, onboarding logistics, and documentation management—all while ensuring deadlines and quality standards are consistently met.

Pay: $20-22

Location: Remote (Preference for Central or Eastern Time Zone)

Hours: 32–40 hours per week (flexible based on workload)

Key Responsibilities

Project Coordination:

• Track and monitor project progress, ensuring deadlines are met and deliverables are completed.
• Assist in scheduling and logistical coordination of client and internal meetings.
• Communicate regularly with team members, management, and clients to ensure alignment.
• Prepare progress reports, planning documentation, and meeting notes as needed.
• Coordinate client support efforts and follow up on outstanding action items.

Onboarding Coordination:

• Support the Onboarding Lead by managing administrative logistics for new and transition hires.
• Maintain and update onboarding and training materials in partnership with Training and functional leads.
• Schedule onboarding sessions, meetings, and training activities.
• Manage new hire workflows in Smartsheet, ensuring accurate tracking and timely updates.
• Serve as a resource for new hires, assisting with questions and guiding them through the onboarding process.
• Partner with hiring managers, OS Team peers, and internal subject matter experts (SMEs) to ensure a smooth and compliant onboarding experience.

Required Skills & Qualifications

• Previous experience in project coordination, onboarding coordination, or administrative project support.
• Excellent organizational and time management skills, with the ability to manage multiple priorities.
• Strong oral and written communication skills with proven follow-up and follow-through.
• Strong customer service orientation with the ability to build collaborative working relationships.
• Proficiency with Microsoft Office Suite and project management tools (Smartsheet preferred).
• Ability to work independently and as part of a team.
• Analytical skills to track data and prepare concise reports.

Education & Experience

• Bachelor’s degree in Business, Project Management, or a related technical field preferred.
• 2+ years of experience in project coordination, HR onboarding, or administrative support roles.

• Prior experience in project coordination or a related role.
• Strong customer service skills and the ability to communicate effectively.
• Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Ability to work independently and collaboratively within a team environment.
• Excellent organizational and time management skills.
• Bachelor's degree in a technical or business-related field.
• Familiarity with onboarding processes and training coordination.
• Capacity to analyze data and generate concise reports.

Job Tags

Work at office, Flexible hours,

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