Job Description

Job Description

Job Description

• Job Description

  The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

• Story Behind the Need – Business Group & Key Projects

• Position’s Contributions to Work Group
• Team culture
• Surrounding team & key projects
• Purpose of this team
• Reason for the request

Position’s Contributions to Work Group :

• The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
• A typical administrative assistant acts as information and communication managers for an office.

Reason/motivation for request :

• Backfill

Candidate Value Proposition

• Why Caterpillar?
• For this role within your business group – what stands out about this opportunity (ex – exposure, skill development, etc)?

Why Caterpillar?“Whether it be ground-breaking products, best in class solutions or a lifelong career, you can build what matters to you at Caterpillar. With 150 locations in countries around the world, what you create at Caterpillar travels and helps people around the world. You can collaborate with the best minds in the industry, complete meaningful work and continuously grow and develop through our various opportunities. Here, you can do the work that matters.”

• New Opportunity to work at Caterpillar

Typical Day or Week in the Role

• Typical task breakdown and rhythm
• Interaction level with team
• Work environment description

Typical task breakdown:

• Administrative duties include, but are not limited to:
• organizing and facilitating team events and recognition events
• helping managers with scheduling/calendar (if requested)
• collaborating with other administrative assistants as needed
• coordinating division meeting presentation content
• helping coordinate division meetings
• managing division/section distribution lists
• creating/managing team communications
• ordering, receiving, and organizing office supplies
• managing purchase requisitions
• manage travel arrangements
• manage passport and VISA renewals and applications

Interaction with team :

• Work with direct reports and potentially their reports to arrange 1:1, team meetings, reviews, etc.

Work environment :

• In office

Candidate Requirements

• Years of experience required
• Degrees or certifications required
• Disqualifiers
• Performance indicators

Education & Experience Required:

• High school diploma or GED
• 6-10 years of experience
• Experience working with executives

Technical Skills
Top three skills

• Previous experience with computer applications, such as Microsoft Word, Excel, PowerPoint, and Outlook
• Knowledge of concur (travel management system)

Soft Skills
Top skills

• Strong verbal and written communication skills, ability to prioritize and balance concurrent activities, customer service skills, and interpersonal skills
• Strong ability to keep information organized and confidential

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